Please make sure you contact Esme first (for availability), before filling out this agreement + booking form.
AGREEMENT AND BOOKING FORM- SmALL WEDDING
AGREEMENT OVERVIEW: In the following conditions of contract Esme Saville Photography shall mean Esme Saville and any photographer appointed by her to work for the photography session. The ‘client’ shall be those whose names appear on the contract. If the clients arrange for a third party to meet the cost of this contract the contract remains with the clients. The due performance of the contract is subject to the conditions below and cannot be varied in any way by the clients unless expressly agreed by Esme Saville Photography in writing.
COOPERATION: Unless otherwise noted, Esme Saville Photography, it's associates or employees will be the exclusive photographer(s) at the agreed photography session. The clients agree that good faith cooperation and communication between them is important in obtaining a good result. Clients must also notify Esme Saville Photography and photographer(s) in writing if they wish to have anything photographed in a particular way. Esme Saville Photography or the photographer(s) will not be held accountable for not photographing desired portraits, if there is no one to assist in identifying these particular details and photographs on the day. Esme Saville Photography is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to Esme Saville Photography or beyond the photographer(s) control. Esme Saville Photography cannot be responsible for unusable shots due to distractions from client’s guests (i.e. eyes being closed / looking in other direction) and other circumstances beyond the Photographer’s control.
HOUSE RULES: clients agree and understand that Esme Saville Photography is limited by the guidelines of the location site/venue management/government rules and clients agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the clients responsibility. If Esme Saville Photography is asked to work in circumstances where their personal health or safety, (or that of any associate) is at risk, Esme Saville Photography has the right to refuse to undertake such works or to comply with such requests. Esme Saville Photography operates a zero-tolerance policy to anti-social or abusive behaviour by the client or their guests. If Esme Saville Photography, or their associates, are subjected to unacceptable levels of verbal abuse, drunken or lewd behaviour or actual or perceived threats, Esme Saville Photography shall be entitled to immediately withdraw the services and leave the wedding.
IMAGES and COPYRIGHTS: Photographs/images produced by Esme Saville Photography are protected by Copyright and remain the property of Esme Saville Photography. Upon final payment by clients, clients are allowed to display resulting images for personal use only. Said images may not be digitally altered in any manner. When publishing the photos on social media, Esme Saville Photography must be credited as the photographer and images must not be altered or re-sized in any way. The client must not benefit commercially from the reproduction of these photographs in any form. Esme Saville Photography will choose the best images from your session. The client does not take part in the process of choosing which images will be selected for the final gallery. Esme Saville Photography will individually process all images in line with Esme Saville Photography unique house style, examples of colours and style can be seen at www.esmesaville.com. Esme Saville Photography will provide a combination of colour and black and white images based on what Esme Saville Photography deems is the correct balance. Esme Saville Photography will provide at least 500 Jpeg format images. Esme Saville Photography does not guarantee to keep images for longer than 12 months after the wedding date. Please ensure that all orders for prints, reprints or books/albums are submitted within 12 months of the wedding date. Any order out with this date cannot guarantee to be fulfilled.
VIDEOGRAPHY: Where a videographer is being used, the client agrees Esme Saville Photography has creative control during couple portraits. Esme Saville Photography is not responsible for obscured images, should the videographer be blocking Esme Saville Photography’s sight line.
EXCLUSIVITY: If the client wishes to have a second or additional photographer present, they must be agreed by and working under the management of Esme Saville Photography, this is to ensure consistency in the final images and avoid unusable images due to circumstances out of Esme Saville Photography ’s control.
MODEL RELEASE. Esme Saville Photography reserves the right to publish photographs of the clients or in which the clients may be included, for editorial, trade, advertising or any other commercial purpose. The clients hereby release Esme Saville Photography and all associates, representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to Esme Saville Photography's use of said images.
RETAINER & PAYMENT SCHEDULE: A £500 non refundable booking fee is due on receipt of booking form and invoice. This includes a 14 day cooling off period after payment in which the client is entitled to a refund if they choose to cancel the booking. The remaining balance for the session is due 4 weeks prior to the wedding.
Upgrade to album packages are payable at time of ordering. Prices agreed on booking are guaranteed for 6 months after the wedding and may then be subject to increase without notice.
Journeys which require more than 25 miles of travel from Elgin will incur travel expenses at Esme Saville Photography's discretion. Overnight accommodation may be required and charged for sessions that require specific timing or travel distance.
CANCELLATIONS: In the highly unlikely event of cancellation due to injury, extreme illness, or an unavoidable total photographic failure that prevents Esme Saville Photography's from photographing the event, Esme Saville’s liability shall be limited to a full refund of any booking fee or fees paid. Reshoots may be arranged if practicable but Esme Saville Photography will not be responsible for any further costs. Esme Saville Photography will endeavour to appoint another photographer to attend a booking however it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price.
If the client should have to cancel a booking the following cancellation fees will become due immediately:
- The clients are entitled to a full refund of the booking fee if they withdraw within 14 days of the date of the payment invoice.
- The booking fee will be forfeited on cancellations made after 14 days. Cancellations made within 1 month of a wedding incur the full cost of the photographic service booked.
- Where Esme Saville Photography is able to rebook the date with an equivalent booking the cancellation fee will be reduced to the non refundable booking fee only and any additional cancellation fees already paid will be refunded accordingly.
- In the event of postponement, then at the discretion of Esme Saville Photography, and subject to availability, monies from the original booking may be transferred to the new session booking.
- It is essential to inform Esme Saville Photography's as soon as possible of any changes of venue, times, or contact details etc.
LIMIT OF LIABILITY: Esme Saville Photography takes the upmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond Esme Saville Photography control. The client agrees that Esme Saville Photography or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event.